IDEAS Grant Competition
The U.S. Department of State’s IDEAS Program is pleased to announce the launch of its 2025 IDEAS grant competition, which assists U.S. colleges and universities in creating and/or expanding their study abroad programming in support of U.S. foreign policy goals. U.S. colleges and universities are invited to submit applications for projects to create and/or expand outbound study abroad programs and/or resources that align with U.S. foreign policy goals. The 2025 grant competition will award approximately 35 grants of up to $35,000 each to accredited colleges and universities. This cycle will also provide an opportunity for consortia of U.S. colleges and universities to apply for additional funding for collaborative projects focused on preparing the workforce of the future. For examples of current and past grantee projects, please view the Grantee Profiles.
The 2025 IDEAS grant competition is open as of October 15, 2024.
The information below provides an overview of the 2025 IDEAS grant competition. For full details, please review the 2025 Request for Proposals.
General Application Information
Eligibility Criteria:
- The grant competition is open to accredited U.S. colleges and universities physically based in the United States or its territories with a broad range of capacity to administer study abroad programs. This includes institutions that currently have limited or no experience administering study abroad programs as well as those with established programs;
- Proposals must support primarily U.S. undergraduate student mobility abroad, although graduate student participation in programs is allowed. Proposals do not need to support the creation or expansion of a specific study abroad program. The IDEAS Program welcomes innovative ideas for how to build (or rebuild) study abroad capacity on campus or nationally, for example, through the creation of study abroad resources addressing outreach needs on an applicant’s campus or the development of virtual activities to complement in-person exchanges;
- Funding may not be used to support direct outbound or inbound student costs, including but not limited to scholarships, travel, passports, tuition, or meals for U.S. or foreign students. Funds may be used to support U.S. faculty and/or staff travel overseas as well as travel for foreign faculty and/or staff to come to the United States to support program development. Group travel or program costs such as ground transportation, room rental, or cultural visit or tour fees that include both faculty and student participants are allowable. These group costs should be limited to no more than 5% of the total budget. All grant-funded travel must comply with the Fly America Act;
- While an institution as a whole may submit more than one proposal, individual units within an institution (i.e., schools, colleges, offices) may submit only one application each. If an institution is organized into a single school or college, it may only submit one proposal. Individual campuses within wider university systems will be considered separate institutions.
- Example 1: The School of Business of X University and the School of Nursing at the same X University may each submit separate proposals.
- Example 2: Within the School of Business of X University, the Marketing Department and Finance Department may only submit one proposal total.
- Example 3: The School of Business of X University – City A and the School of Business of X University – City B may each submit separate proposals.
- IDEAS grants can support the development of in-person study abroad programming in foreign locations with a U.S. Department of State Travel Advisory Level 1, 2, or 3. Development of in-person programming in foreign locations with a U.S. Department of State Travel Advisory Level 4 is not permitted.
- In the event that a proposal is selected for an IDEAS grant and the destination changes to a Level 4, the recipient may be required to change their program location or other planned program activities to align with U.S. Department of State travel policies.
- The IDEAS Program reserves the right to request program changes for specific countries or areas if deemed necessary during any stage of the application, selection process, or program period. Final awards are contingent upon the availability of funds and the security situation in-country. Furthermore, grant-funded overseas travel and in-person activities abroad may be suspended in consultation with the U.S. Embassy in-country during the course of the program.
- Note: If selected for an IDEAS grant, institutions using funds to support travel to foreign locations will be required to share travel and safety information with the IDEAS Program, and those traveling to Level 3 locations will need to provide additional safety details. More information will be provided on this following award issuance.
- IDEAS grants can support the development of virtual S. study abroad programming in all foreign locations, regardless of their U.S. Department of State Travel Advisory level.
2024 Foreign Policy Goals
All institutions applying for an IDEAS grant must substantively address at least one of the following U.S. foreign policy goals through their program activities. Competitive proposals will consider these goals in the context of travel and activities abroad as well as potential impact on U.S. communities and students’ career readiness. Examples of potential program themes are provided, but applicant institutions will want to demonstrate creativity in selecting topics that are authentic to their institutional mission and goals. Further examples of project ideas categorized by foreign policy goals can be found in Appendix C: Foreign Policy Goals in Action.
- Civil Society, Journalism, and Education
- Example programming could focus on the role civil society, journalism, and/or education play in shaping public knowledge and governance.
- Climate, Energy, and the Environment
- Example programming could focus on agriculture and rural development, climate, conserving nature, food security, natural resource management, ocean and polar affairs, and renewable energy
- Democracy and Human Rights
- Example programming could focus on governance, human trafficking, immigration, refugees, and women’s empowerment.
- Economic Development and Entrepreneurship
- Example programming could focus on business, closing skills gaps in local communities, human resources, infrastructure, resource development, and trade.
- Global Health
- Example programming could focus on combating drugs, contagious and infectious diseases, COVID-19 recovery, nursing, and public health policy and management.
- Technology and Innovation
- Example programming could focus on artificial intelligence, cybersecurity, critical and emerging technologies, digital engagement and policies, engineering, and technology cooperation.
NOTE: In both phases of the grant proposal, applicants will be asked to indicate which U.S. foreign policy goal(s) their proposed projects plan to address and how they will seek to address it. Applicants may address more than one foreign policy goal but should identify a primary foreign policy goal of focus.
TIP: Proposals that request funding to support domestic capacity building such as the development of resources, faculty and staff professional development, or creation of an institution’s first study abroad program may fit best under the Economic Development and Entrepreneurship foreign policy goal. The proposal may then detail how the international experience related to the proposed program activities will help students to develop global career skills that they can use to support their future careers or economic development in their local community.
Phase One Proposal Components
In the Concept Phase, applicants briefly describe the concept and general components of their proposed projects, including alignment with U.S. foreign policy goals. Following a peer review, semi-finalists are selected to submit a full application at the Proposal Phase.
A complete Phase One application should not exceed 750 words and should include all information described below and in the Request for Proposals. All information will be entered directly into the IDEAS Grant Competition Application Portal. No documentation will be uploaded, and no additional information should be submitted as it will not be considered by the scoring panel. A template of the Phase One application is included in Appendix B of the RFP for reference to assist applicants in developing their Phase One application.
- Institutional Description/ Statement of Need (150 words)
- Proposed IDEAS Project (300 words)
- Foreign Policy Goal Alignment (150 words)
- Budget Estimate (total amount of funding requested + 150-word summary)
Phase Two Proposal Components
In the proposal phase, selected semi-finalists provide additional details on their project idea, including a calendar of activities, monitoring and evaluation plan, and other components. The IDEAS Program holds several informational webinars for semi-finalists on best practices in drafting these technical pieces of their proposals. Recordings of those trainings will be made available to the public following the live sessions.
Semi-finalists invited to Phase Two of this grant competition must submit a full grant proposal inclusive of the items listed below via the application portal.
- Proposal Narrative (maximum 15 pages)
- Cover Page (1 page)
- Table of Contents (1 page)
- Executive Summary (1 page)
- Program Description (4-6 pages)
- Statement of Need
- Capacity Building Plan
- Project Activities
- Project Management Plan
- Foreign Policy Goal Alignment (1 page)
- Sustainability Plan (1 page)
- Monitoring and Evaluation Plan (1 page)
- Budget Narrative (2-3 pages)
- Proposal Attachments
- Calendar of Activities (1 spreadsheet, template provided)
- Logic Model (1 page, template provided)
- Key Staff Resumes (2 pages, 1 document)
- Budget Spreadsheet (1 spreadsheet, 2 tabs, optional template provided)
- Budget Summary
- Detailed Budget
2025 IDEAS Consortium Grant, Preparing the Workforce of the Future
The IDEAS Program will award approximately one grant of up to $50,000 under the 2025 IDEAS grant competition to a consortium of at least two U.S colleges and/or universities to collaborate on building study abroad capacity, programs, and resources at U.S. colleges and universities that will focus on preparing the workforce of the future.
Through this consortium grant, the IDEAS Program aims to:
- encourage collaboration and resource-sharing within U.S. higher education on how to use international education to more effectively prepare a future workforce that is equipped with global skills needed to meet local industry needs and drive U.S. economic prosperity;
- increase study abroad capacity and programs linked to local workforce development goals;
- provide expanded opportunities for U.S. students to participate in global workforce development opportunities, preparing them to participate in good-paying skilled jobs.
Applicants will need to identify an emerging or established but growing industry in their community that is currently facing a gap in skilled workers and outline how their proposal IDEAS grant project will help students obtain the international skills needed for their local workforce. This industry could be in any field, ranging from agriculture to cybersecurity to public health, but applicants will need to detail the industry-specific skills in demand in their community and how the proposed international programming will help develop them. Applicants will also be required to outline how they will share the lessons learned on developing study abroad programs and resources aligned with industry needs with the wider study abroad community. Consortium applications will need to engage at least two accredited higher education institutions collaborating to address workforce needs in their communities.
As with all IDEAS grant applications, consortium grant applicants may propose a variety of project activities as outlined in Section 1b of the RFP that aim at building study abroad capacity on their specific campuses. Regardless of the programming proposed, all consortium grant applicants must allocate at least $5,000 of their budgets to developing and sharing resources with the wider U.S. higher education community.
For full details on the IDEAS consortium grant, please review section 2c of the Phase One Request for Proposals.
Applications for an IDEAS consortium grant may also be considered for a $35,000 IDEAS grant, pending availability of funding.
2025 Application Timeline
October 15, 2024: Phase One opens
October 22, 2024: IDEAS Grant Competition Informational Webinar (Register)
November 7, 2024: Deep Dive: Aligning Your Proposal with U.S. Department of State Priorities (Register)
November 13, 2024: Ask A Grantee Webinar (Register)
December 12, 2024: Phase One closes
January 2025: Applications reviewed by study abroad professionals
Early February 2025: Semi-finalist selection announced; Phase Two begins
March 2025: Semi-finalist applicant webinar trainings (dates TBA)
April 17, 2025: Phase Two closes; Semi-finalists submit full proposals
April-May 2025: Applications reviewed by study abroad professionals
June 2025: Finalists announced
September 1, 2025 -February 28, 2027: Grant period of performance
Grant Competition Resources
Title | Description | Resource Link | Category | Type | hf:tax:resource_category | hf:tax:resource_tag |
---|---|---|---|---|---|---|
01 Request for Proposals – 2025 IDEAS Grant Competition | Please review this document for details on Phase One of the 2025 IDEAS grant competition. | Request for Proposals | rfp | |||
02 Phase One Application Instructions – 2025 IDEAS Grant Competition | Please review this document for details on how to submit your 2025 Phase One IDEAS grant competition application. | Request for Proposals | rfp | |||
03 Phase One Application Template – 2025 IDEAS Grant Competition | Download this template to draft your 2025 Phase One IDEAS grant competition application. All information included in this template must be entered and submitted into the IDEAS grant competition application portal to be considered submitted. | Request for Proposals | rfp | |||
04 Foreign Policy Goals in Action – 2025 IDEAS Grant Competition | Review this documents for examples of how IDEAS grantees have incorporated U.S. foreign policy goals into their grant projects. | Request for Proposals | rfp | |||
05 Frequently Asked Questions – 2025 IDEAS Grant Competition | Please review this document for frequently asked questions related to the IDEAS grant competition: updated October 8, 2024. | Request for Proposals | rfp | |||
06 Information Session Recording – 2025 IDEAS Grant Competition | Recording of the information session webinar for the 2025 grant competition on October 22, 2024. | Instructions | 2025 Grant Competition, Grant Competition Webinar, Recording | instructions | 2025-grant-competition grant-competition-webinar recording | |
07 Information Session Slides – 2025 IDEAS Grant Competition | Slides from the information session webinar for the 2025 grant competition on October 22, 2024. | Instructions | 2025 Grant Competition, Grant Competition Webinar, Slides | instructions | 2025-grant-competition grant-competition-webinar slides | |
08 Foreign Policy Goals Deep Dive Session Recording – 2025 IDEAS Grant Competition | Recording from the Aligning Your Proposal with U.S. Department of State Priorities webinar for the 2025 grant competition on November 7, 2024. | Instructions | 2025 Grant Competition, Grant Competition Webinar, Recording | instructions | 2025-grant-competition grant-competition-webinar recording | |
09 Foreign Policy Goals Deep Dive Session Slides – 2025 IDEAS Grant Competition | Slides from the Aligning Your Proposal with U.S. Department of State Priorities webinar for the 2025 grant competition on November 7, 2024. | Instructions | 2025 Grant Competition, Grant Competition Webinar, Slides | instructions | 2025-grant-competition grant-competition-webinar slides | |
10 Foreign Policy Goals Deep Dive Session ASL Recording – 2025 IDEAS Grant Competition | Recording of ASL Interpretation from the Aligning Your Proposal with U.S. Department of State Priorities webinar for the 2025 grant competition on November 7, 2024. | Instructions | 2025 Grant Competition, ASL Recording, Grant Competition Webinar | instructions | 2025-grant-competition asl-recording grant-competition-webinar | |
11 IDEAS For Workforce Development | Click here to learn how IDEAS grantees are building study abroad capacity, programs, and resources to more effectively prepare a future workforce that is equipped with global skills needed to meet local industry needs. | Instructions | 2025 Grant Competition | instructions | 2025-grant-competition | |
12 Ask an IDEAS Grantee Session Recording – 2025 IDEAS Grant Competition | Recording from the Ask an IDEAS Grantee webinar for the 2025 grant competition on November 13, 2024. | Instructions | 2025 Grant Competition, Grant Competition Webinar, Recording | instructions | 2025-grant-competition grant-competition-webinar recording | |
13 Ask an IDEAS Grantee Session Slides – 2025 IDEAS Grant Competition | Slides from the Ask an IDEAS Grantee webinar for the 2025 grant competition on November 13, 2024. | Instructions | 2025 Grant Competition, Grant Competition Webinar, Slides | instructions | 2025-grant-competition grant-competition-webinar slides | |
14 Ask an IDEAS Grantee ASL Recording – 2025 IDEAS Grant Competition | Recording of ASL Interpretation from the Ask an IDEAS Grantee webinar for the 2025 grant competition on November 13, 2024. | Instructions | 2025 Grant Competition, ASL Recording, Grant Competition Webinar | instructions | 2025-grant-competition asl-recording grant-competition-webinar | |
Budget Development: ASL Interpretation Recording – 2024 Grant Competition | Recording of ASL interpretation from the Budget Development semi-finalist training webinar for the 2024 grant competition on February 28, 2024. | Instructions | 2024 Grant Competition, ASL Recording, Grant Competition Webinar | instructions | 2024-grant-competition asl-recording grant-competition-webinar | |
Budget Development: Recording – 2024 Grant Competition | Recording from Budget Proposal Development semi-finalist training webinar for the 2024 grant competition on February 28, 2024. | Instructions | 2024 Grant Competition, Grant Competition Webinar, Recording | instructions | 2024-grant-competition grant-competition-webinar recording | |
Budget Development: Slides – 2024 Grant Competition | Slides from the Budget Proposal Development semi-finalist training webinar for the 2024 grant competition on February 28, 2024. | Instructions | 2024 Grant Competition, Grant Competition Webinar, Slides | instructions | 2024-grant-competition grant-competition-webinar slides | |
Calendar of Activities Template – 2024 IDEAS Grant Competition | Selected semi-finalist should use this template to draft their proposed Calendar of Activities. | Templates | 2024 Grant Competition | templates | 2024-grant-competition | |
General Proposal Writing: ASL Interpretation Recording – 2024 Grant Competition | Recording of ASL interpretation from the General Proposal Writing semi-finalist training webinar for the 2024 grant competition on February 20, 2024. | Instructions | 2024 Grant Competition, ASL Recording, Grant Competition Webinar | instructions | 2024-grant-competition asl-recording grant-competition-webinar | |
General Proposal Writing: Recording – 2024 IDEAS Grant Competition | Recording from General Proposal Writing semi-finalist training webinar for the 2024 grant competition on February 20, 2024. | Instructions | 2024 Grant Competition, Grant Competition Webinar, Recording | instructions | 2024-grant-competition grant-competition-webinar recording | |
General Proposal Writing: Slides – 2024 Grant Competition | Slides from the General Proposal Writing semi-finalist training webinar for the 2024 grant competition on February 20, 2024. | Instructions | 2024 Grant Competition, Grant Competition Webinar, Slides | instructions | 2024-grant-competition grant-competition-webinar slides | |
IDEAS for Community Colleges | Click here to learn how IDEAS grantees are expanding study abroad access to community college students, preparing them for careers in STEM, technical, and/or vocational fields. | Request for Proposals | rfp | |||
IDEAS for Indigenous Inclusion | Click here to learn how IDEAS grantees are expanding study abroad access to Indigenous students. | Request for Proposals | rfp | |||
IDEAS Grant Competition Budget Template | Select semi-finalist applicants are invited to use this optional template to draft their proposed IDEAS grant budget. | Templates | Template | templates | template | |
IDEAS Grant Competition: Shipley Proposal Process | Proposal development resource | Instructions, Request for Proposals | Template | instructions rfp | template | |
Logic Model Sample | An example of a completed logic model | Templates | Template | templates | template | |
Monitoring and Evaluation Plan: ASL Interpretation Recording – 2024 Grant Competition | Recording of ASL interpretation from the Monitoring and Evaluation Plan semi-finalist training webinar for the 2024 grant competition on March 7, 2024. | Instructions | 2024 Grant Competition, ASL Recording, Grant Competition Webinar | instructions | 2024-grant-competition asl-recording grant-competition-webinar | |
Monitoring and Evaluation Plan: Recording – 2024 IDEAS Grant Competition | Recording from Monitoring and Evaluation Plan semi-finalist training webinar for the 2024 grant competition on March 7, 2024. | Instructions | 2024 Grant Competition, Grant Competition Webinar, Recording | instructions | 2024-grant-competition grant-competition-webinar recording | |
Monitoring and Evaluation Plan: Slides – 2024 Grant Competition | Slides from the Monitoring and Evaluation Plan semi-finalist training webinar for the 2024 grant competition on March 7, 2024. | Instructions | 2024 Grant Competition, Grant Competition Webinar, Slides | instructions | 2024-grant-competition grant-competition-webinar slides | |
Phase Two Guidelines – 2024 IDEAS Grant Competition | Please review this document for details on Phase Two of the 2024 IDEAS grant competition, open only to selected semi-finalists. | Request for Proposals | 2024 Grant Competition | rfp | 2024-grant-competition | |
Phase Two Logic Model Template | Template to develop Phase Two logic model | Instructions, Request for Proposals, Templates | Template | instructions rfp templates | template |